ESSENTIAL JOB FUNCTIONS:
•Welcomes clients and visitors in person or on the telephone in a professional manner.
•Operates Cisco telephone system in accordance with Firm procedures.
•Answers all incoming calls, making sure clients reach correct destinations.
•Takes accurate messages and delivers messages promptly via e-mail as directed by lawyer or secretary.
•Coordinates conference room schedules (including video conference room) and visiting attorney offices.
•Communicates catering needs to catering or appropriate department timely.
•Assists with car and travel reservations.
•Schedules meetings, including conference rooms and informs catering, IT and others as needed.
•Registers visitors utilizing building security system.
•Corresponds with Facilities regarding temperature control in conference rooms.
•Assists with loaner access cards and ensuring timely return.
•Covers message center and evening hours.
•Provides back up support to Receptionist team.
•Performs other office-related tasks as assigned by supervisor.
•Strong interpersonal skills, pleasant telephone manner, professional demeanor and appearance.
•Strong customer service skills.
•Good communication skills.
•Punctuality and dedication to job a must.