JOB TITLE: Document Specialist
The purpose of this position is to provide high quality support to the Firm in the form of error-free and efficient document preparation and job completion. This individual will perform a wide variety of document production and other administrative assignments, in addition to word processing.
ESSENTIAL JOB FUNCTIONS:
· Perform a wide variety of advanced administrative and document production assignments, including extensive typing, revising of documents, formatting, troubleshooting, and proofreading while managing own time to meet multiple objectives.
·Handle more complex assignments.
·Maintain utilization and productivity standards for position.
·Provide seamless support to multiple departments submitting jobs to the word processing team regardless of job type, submission method, physical location, etc.
·Troubleshoot document and/or technical inquiries.
·Solve moderately complex problems and completes work independently.
·Enhance professional growth and development through seminars, literature, meetings, workshops, and in-house training.
·Assist with the orientation and cross-training of new department staff.
·Operate and have a working knowledge of all equipment and software available to the word processing team.
·Coordinate and prioritize assignments to ensure deadlines are met.
·Work with the team to determine reasonable and realistic time frames to complete the jobs.
·Ensure the accurate and efficient completion of all requests submitted to the word processing team. All jobs should be quality controlled.
· Assist in creating, formatting, revising and proofreading jobs submitted to the department.
·Ability to pay very close attention to detail.
·Knowledge of advanced document production features.
·Possess and maintain a professional and service-oriented attitude.
·Excellent spelling, grammar, punctuation, sentence structure and proofreading skills
·Excellent organizational skills.
·Ability to maintain confidentiality of information and records.
·Ability to communicate clearly and effectively, both verbally and in writing.
·Ability to understand and follow specific instructions and procedures. Ability to work under pressure, remain calm and take initiative.
·Ability to work independently, as well as part of a team, and to use good judgment.
·Ability to work overtime as needed.
·Ability to respond to ever-changing environment and new technologies.
·Ability to meet deadlines and solve problems.
· Systems required: Adobe Acrobat Professional, Microsoft Word, Outlook, PowerPoint and Excel.
·Typing speed: At least 70 WPM.
The Document Specialist will perform functions in accordance with the standards of the firm. The Document Specialist should function independently within those standards.
EDUCATION AND EXPERIENCE:
· High School Diploma; College experience preferred.
· Previous experience in a medium to large size law firm in a document production or related role.