Participate in all levels of coordination of the day-to-day HR Consulting team including but not limited to the following:
•Data entry and maintenance within the HR PeopleSoft system
•Internal process creation and improvements coordinated with members of other HR functions (i.e. Recruiting and Talent & Org Development)
•Immigration support for sponsored employees
•Employee relocation processes including liaising with vendors, employees, and various employees to ensure a smooth process
•New Hire Orientation program
•Employee officer on-boarding program
•Reporting in conjunction with the HR Analytics team
•Various aspects of voluntary and involuntary termination processes
•Employee relations assistance
•Performance management and compensation processes
•Ad hoc and special projects as needed
•Four year college degree
•Proficiency in MS Office (Outlook, Excel, Word, and PowerPoint)
•Preferred experience with PeopleSoft
•Flexible to work overtime as required, in-line with business needs
•Experience assisting/coordinating in finance industry would translate well
•Displays a high level of integrity
•Thrives while working under pressure in an intense environment
•Ability to multi-task, organize, and prioritize while meeting rigorous deadlines
•Demonstrates discretion in an extremely confidential environment
•Experience navigating in a complex, matrix organization
•Applies sound judgment
•Successful working with partners in global offices
•Demonstrates high accuracy, resourcefulness, and attention to detail
•Exhibits aptitude for learning global employment practices
•Possesses advanced project/time management skills
•Exudes professionalism and maturity
•Displays results oriented thought processes
Open to candidates with less experience and open up to recent grads if they have completed a related internship or candidates with approx 6 months of professional experience. Seeking a candidate who is motivated to learn, hardworking, organized and can handle a fast-paced and demanding environment. This role will heavily focus on administrative tasks assisting the HR team in NY. The hiring manager is available on-site in NY to provide training. Candidates should expect to work overtime in this role.
We would also consider more experienced candidates if you can confirm they will be happy in a role that is heavily administrative.
Accounts Payable Associates are responsible for the day to day Accounts Payable operations. Most effective performance is achieved through proficient use of all available technological resources, employment of analytical skills and applying best practices and procedural controls.
• Collection of vendor information, ensuring that all necessary information and documentation is provided including W9 forms and 1099 reporting detail
• Review, distribution, and tracking of all invoices and payment requests
• Review of submitted invoices received from multiple offices and entities for accuracy, approval by appropriate signatories, and adherence to established guidelines
• Analysis of all invoice and expense submissions, calculating requirements for sales tax accrual and 1099 reporting, and ensuring accurate G/L expense coding
• Completion of monthly sales/use tax returns and quarterly commercial rent returns
• Review and monthly reconciliation of all corporate card transactions
• Accurate audit of an invoice and posting details into the Concur/SAP Accounting system, streamlining process where possible through utilization of uploading files or templates
• Generation of periodic payment runs and coordination of approval from authorized signatories
• Preparation of both online and manual wire payments and coordination of execution by authorized signatories
• Audit of employee expense reimbursement submissions for policy compliance
• Training and continuous education of staff in using the Concur Premier Professional expense and invoice reporting platforms
• Maintenance and organization of all files and documentation in accordance with company policy and accepted accounting practices
• Research and resolution of discrepancies and timely response to internal and external inquiries
• Participation in the monthly close process by posting all entries in advance of A/P close deadline and completing an analysis of unprocessed invoices and expenses for accrual
• Provision of supporting documentation for auditors
• Contribution to continuous improvement processes.
• Protection of the organization’s value by keeping information confidential
• Update job knowledge by participating in educational opportunities
• Two years of Accounts Payable Experience
• Proficient in use of Microsoft Excel and Word
• Knowledge of advanced MS Excel functions a plus (formulas, Vlookup, Pivot Tables, Macros, etc.)
• Familiarity with SAP and/or Concur Premier online expense reporting system a plus
• Working knowledge of basic accounting principles (debit/credit/general ledger).
• Familiarity with foreign currency and online banking platforms
• Strong basic math skills and attention to detail.
• Good communication skills and professional, courteous telephone manner.
• Excellent time management and organizational skills in order to meet processing deadlines.
Need SAP/Concur and good Excel skills. A degree is helpful, but not required. Only looking for 2 to 5yrs experience.
Marketing Support job for trucking/railing out businesses are important to satisfy customer needs as well as internal compliance. It is expected for the job to comply with punctual and smooth coordination of shipments with customers/venders (which involves scheduling and logistics arrangements for saving associated costs), billing and collection, documentation, and accounting inputs etc. Especially, proactive approach for preventing serious problem as well as actions taken for trouble shooting is very important. Majority of the job in this Department is for methanol, single commodity we handle among the team which transparent, punctual and close communications are required
100% Methanol & Ethanol Sales Support, Traffic & Logistics Coordinator for servicing delivery to trucking & railing customers in North America:
Servicing delivery to customer(s) in North America which we ship out from 2-5 inventory locations and 2-4 transloading facilities, selling them FCA/FOB tank and DDP customers sites etc. This includes transactions in Methanol, and includes arrangement for export and potentially import. We are expanding sales for these accounts. The amount of deliveries is significant. This includes activities like below mainly;
a)Servicing account and arranging delivery by contracting logistics such as barges, trucks and rails out from our inventory, and coordinate scheduling to deliver the materials to customer’s sites.
b)Inventory management by communicating close with sales manager as well as logistics specialist/manager.
c)Billing, collecting, accounting input associated with the account.
d)Monitoring/managing credit exposure of each customer with commercial managers.
e)Good Customer Service to satisfy their needs on top of regular delivery service, by working closely and jointly with sales person in charge.
f)Managing billing/payment of freight, demurrage, repair of rail cars and trucks.
g)Controlling inventory in both shore and inland storage locations.
h)Export and Import regulatory compliance managements and processing.
•Computer skills including Excel and other Microsoft applications
•Knowledge on SAP input as well as company regulations especially for internal control requirement
•Accuracy and Efficiency of conducting job.
•Job organization skills for not making mistake/overlook of work necessity.
•Reporting skill to share the information with sales and logistics staffs.
•Ability to be proactive/flexible (think a few steps ahead) and make changes in order to prevent and solve the troubles.
•Communication skill to give good customer service for customers
•Experience with SAP
Desktop Support Technician to resolve Level 1 and 2 computer and connectivity issues for end users in the US, Canada, and Mexico. The candidate suitable for this role will have 2+ or more years of experience with the following: Must be on site and at desk 5 days a week Monday – Friday from 9am – 5pm, EST. This is NOT a work-from-home position.
Must be able to be on call for 7 evenings (6pm-7am, EST) every six weeks
•Windows OS configuration and troubleshooting (Windows 7 and Windows 8)
•Troubleshooting Microsoft Office 2013, 2016 and Office 365
•Troubleshooting Multiple business software applications and interfaces in a multi-platform environment
•Troubleshooting and setting up Wireless Devices (iPhones, Scan Guns, Wireless Printers)
•Troubleshooting, configuring, setting up and deploying PC’s on a network using Acronis and/or SCCM
•Troubleshooting customer computer and connectivity issues across a WAN
•Troubleshooting, installing and configuring PC hardware and peripherals
•Troubleshooting and configuring network
•Setting up and maintaining Active Directory User and Computer Accounts
•Maintaining an Asset Management System
Working Knowledge Skills
•Virtual Desktop Environments
•Networking protocols and equipment – TCP/IP, DNS, DHCP, VPN, routers, firewalls, switches, etc.
•Ability to communicate professionally and effectively to technical and non-technical internal customers
•Ability to complete tasks with minimal supervision
•Ability to multitask in a fast-paced environment
•Must be dedicated to providing superior quality service to internal customers both in person and over the phone.
The person in this role will answer incoming email and phone calls to the IT Service Desk. He or she will work with the Service Desk and Network Operations staff as appropriate to determine and resolve problems received from internal customers. He or she will recommend and/or perform upgrades as well as develop user and technical documentation for computer systems and standard applications.
IT-related college degree
Primary responsibility is for Treasury function – reviewing, approving and completing monetary transfers; reviewing, analyzing, reconciling, and researching activities related to all corporate bank accounts and liquidity analysis work on a legal entity basis in a timely manner. This position will also be responsible for all compliance and regulations related to the Treasury function.
Secondary responsibilities including, but not limited to, assisting with general ledger account analyses, researching financial statement and financial reporting variances, resolving coding and mapping questions, etc.
The candidate must be a self-motivated, innovative and solution minded individual with solid communication and problem solving skills. Accountability and flexibility are essential.
Domestic Travel for training.
Role & responsibilities (duties and essential job functions)
The key responsibilities include, but are not limited to:
• Maintaining and building banking relationships
• Administrator to corporate bank accounts and portals
• Monitoring and maintaining bank account balances to meet funding needs, and risk limits on a daily basis
• Maintaining policies & procedures to ensure an adequate level of controls, including leading toward successful internal & external audits
• Setting up an EFP account to send ACH payments
• Releasing of all disbursements including ACH and wire payments
• Monitoring of all receipts
• Managing the monthly intercompany bank portal transfers
• Overseeing and coordinating the escheatment process with our 3rd party service provider
• Performing validation and control testing of bank statement reconciliations completed by our 3rd party service provider.
• Creating, tracking and reporting comprehensive liquidity analyses on a legal entity basis
• Coordinating and collaborating with teams regionally and globally to optimize and globalize processes
• Communicating effectively with internal & external clients, vendors and auditors
• Reporting on banking activities as needed
•Assist in supporting day to day tenant administrative requests
•Drafting Memos and/or making phone calls to Tenants related to lease issues and preventative maintenance scheduling
•Assist with the coordination of the Security team
•Support Tenant billing adjustment processing
•Schedule freight elevator and loading dock access
•Coordinate Coverage for after-hours loading dock requests;Coordinate after-hours tenant request for building services
•Assist the Sales, Accounting and Marketing teams in providing information, in response to general building information requests, in the absence of the General Manager
•Support Accounting team and General Manager with financial updates of the Accounting Systems
•Communicate with General Manager regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
•Access computerized financial information to resolve vendor and payment disputes.
•Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
•Support the and work with General Manager to close financial books for assigned property on a monthly basis
•Assist General Manager with tracking budget
•Support the General Manager to review quarterly and year end reports.
•Assist with the coordination of the Security Guard Force
•Perform building and MMR system/cleanliness walkthroughs, create punch lists
•Tracking of PM contracts and maintenance schedule
•Assist with Vendor maintenance supervision
•Assist with Vendor construction supervision
•Update customer access lists
•Processing Certificates of Insurance
•Coordination of onsite vendors
•Assist in developing and tracking budgets
•Generation and tracking of vendor PO forms
•Assist with the coordination of the building security and access control systems
•Coordinate access card generation and access system control administration
•Processing of PM Field Service Reports, inclusive of follow-up item execution
•Scheduling and tracking of maintenance activities
•Manage and Control storage areas
•Issuing keys to technicians/vendors, keeping logs of who has keys and ensuring return of said keys
•Maintain revolving Office/Base building equipment inventory
•Procurement of Meet Me Room equipment and materials
•Processing equipment and service Invoices
•Schedule Parcel Transportation and customer concierge services
•Track customer Meet Me Room shipments, storage and billable activity
•Assist with after-hours tenant request for building services
•Assist with occasional after-hours vendor build supervision
•Obtaining Bids – Snow removal, landscaping, rubbish & maintenance/repairs
•Learn and ensure compliance with all company, local, state and federal safety rules
•Ensures that unsafe conditions are corrected in a timely manner.
•Ability to lift 35 pounds
•Capability to crouch
•Ability to climb ladders
•Aptitude to perform special projects
•On‐call emergency response
•Organizes and files all applicable reports, leases, and paperwork
•Proof reads all lease paperwork and processes move-ins and move-outs
•Perform any additional duties assigned by property manager or Regional Property Manager. Serves as a backup for all Property Manager duties
•The ideal candidate will be proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook. The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions. A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential. Applicants must demonstrate strong oral and written communication skills.
•High school diploma/GED required (Bachelor’s degree preferred) • 2+ years’ experience in Colocation or property management • Excellent communication and time management skills • Well-developed customer service and sales skills
needed to manage, and care for, an exceptional private collection of several thousand pieces of art, antiquities, books, photographs and artifacts.
•The position has a broad spectrum of responsibilities and will therefore require someone with an eclectic range of competencies.
•Specific experience: collection care e.g. storage, climate control of storage, insurance, computerized inventory control, related financial aspects, warehouse maintenance, liaison with galleries and auction houses for acquisitions and de-accessions, appraisal maintenance, preparation for showing of some of the pieces.
•“Soft” skills include: confidence, meticulous (one could write “obsessive”) attention to detail, polish, the ability to work in an environment with multiple, organic projects without losing focus.
•An overarching love of art brings all of these responsibilities and qualities together in a unique opportunity.
•It is not, you can tell from the above description, a position for the faint-hearted.
•Based in Manhattan but involves travel to other sites e.g. to visit the storage units; a current driver’s license and passport are necessary.
•Accommodation will be provided where necessary when working outside Manhattan.
•Salary will be based on experience. A full-benefits package, with performance-related bonus and 401k is offered.
Hours are from 8:30AM to 5:30PM with an hour lunch from 11:00AM-12:00PM.
Meet and Greet visitors to our office
Receive packages and deliveries. Alert necessary employees of arrival.
Maintain delivery log for packages (federal express, ups, etc.)
Provide Parking Validations to visitors
Issue and track door cards for visitors
Update Inter office phone list
Submit Maintenance and repair request to building
Reserve conference rooms as requested
Print pictures as requested by the General Manager
Handle/Answer incoming telephone calls and forward to the right department
Process all non-trade disbursements. All payments should be processed in no more than 2 working days from receipt of invoice.
Take independent action to research and resolve disputes regarding late fees, missing and misapplied payments.
Maintain vendor list for Month end closing
Verify all invoices have been received and processed for monthly closing and prepare accruals for items which have not yet been received.
Log all non-trade disbursements
oGood organizational skills, ability to multitask and have a team mentality.
oExcellent communication and people skills.
oProficient in Microsoft Office (Excel, Word and PowerPoint)
oWilling to learn new responsibilities
oAbility to work with minimal instruction but should know when to ask for assistance.
To look after a 20+ acre country property in Connecticut. This is very much a hands-on position for someone who loves the land and doesn’t mind, well, relishes in fact, getting those hands dirty…
There are animals e.g. horses, chickens, a few cows, that need looking after, some trees including fruit trees, and a garden. Think Gertrude Jekyll.
Trees and flowers don’t plant themselves. You could argue that they do, of course, but this property is better kept than nature left to itself and entropy.
Have proven experience of repair work and maintenance. Be able to use farm vehicles, and that will include winter snow plowing equipment.
Be able to supervise outside contractors e.g. landscapers, fence builders. Be good with budgets and project planning.
This is a position for someone who loves the outdoors, who has the experience of dealing with high-net-worth owners, who can listen to their needs, and communicate both issues and achievements to them.
They are a private family and value their privacy – confidentiality and discretion are a given.
If interested and believe you have the relevant experience, please send your resume to firstname.lastname@example.org.
As a client on-boarding specialist, primary responsibilities include the facilitation and maintenance of the new account opening process for the company.
The person will be required to coordinate all client related account openings and requests across various business units such as Accounting, Billing, Trading, Portfolio management and Legal/Compliance.
The select individual will be expected to effectively work with third party providers which will include outsource providers etc.
The client associate will be expected to work under tight deadlines and have excellent organizational and time management skills. He/she must have excellent oral and written communication skills and be able to work independently and as an effective team member.