Human Resources Generalist-Global Investment Company Midtown NY 90k-100k DOE PERM

Summary:
The Human Resources Generalist will provide support across the business with the Senior HR Generalist. This is an exciting opportunity for a highly motivated individual to gain broad experience working in the HR space. The fast-paced nature of the business requires candidates who possess multi-tasking abilities, strong follow up skills and the ability to operate under time pressure. Flexibility, strong communication and interpersonal skills, team playing ability and attention to detail is required.

Major Responsibilities/Activities:
Recruitment
•Work with Sr. Generalist to conduct screening and interviews for exempt & non-exempt openings; facilitate overall recruitment/pre-employment process
•Build presence and relationships with key MBA schools including coordination of campus recruiting trips, presentations and campus relationship management
•Use data, knowledge and experience to identify efficiencies and enhancements in approach and execution of hiring
•Manage day-to-day employee relations matters including employee/manager disputes and exit interviews
•Build credibility by becoming well versed in the business and developing a comprehensive understanding of HR strategies, policies and procedures.
•Understand requirements and work with the hiring managers in preparing job specifications.
•Develop and execute effective candidate sourcing strategies with a focus on quality, time and cost.
•Ensure a robust selection process is carried out and act as an advisor on appropriate and fit for purpose methods within a competency based environment. Play an active part in the selection process including competency and motivational fit interviewing.
•Ensure hiring managers are responsive, provide detailed and relevant feedback and conduct their role in the recruitment process in a timely and effective manner.
•Be the liaison point internally and externally throughout the process.
•Ensure all relevant approvals and budgets are in place.
•Complete administrative and co-ordination requirements throughout the recruitment cycle accurately and promptly.
•Develop candidate pools and candidate pipelines.
•Ensure the accurate recording and monitoring of recruitment activity at all times.
•Serve as first point of contact for employees in matters of HR programs, policies and procedures. Address and resolve requests, concerns and inquiries using judgment and discretion to escalate as appropriate.

Employee Relations/Training
•Build relationships with business leaders and other employees; act as a trusted advisor to the business to ensure issues are dealt with efficiently and effectively.
•Work on the development and implementation of HR programs; assist with the roll out of key HR processes (e.g. Compensation and Benefits, Leadership Development, Performance Management, etc.) to ensure they are successfully planned, communicated, managed and delivered with seamless execution
•Special projects and reports
•Partnering with external consulting firms to learn, implement and manage best practices related to employee training, retention and career development
•Support firm’s annual promotion processes and coordinate promotion nomination process
•Support all employee retention initiatives
•Assist in facilitating employee training programs
•Partner with marketing team on firm’s social media efforts

Minimum Requirements:
•Bachelors Degree
•6-7 years HR generalist experience; Financial Services industry required
•Excellent judgment and trustworthiness with highly confidential information
•Solid analytical skills
•Team-oriented with the ability to work independently
•Organized, detail oriented, able to prioritize and multi-task
•Strong interpersonal and communication (written and oral) skills
•Excellent computer skills (Excel, Word, Powerpoint, Outlook, HRIS)
•High ethical standards, ability to work with discretion, and maintain the highly confidential nature of all human resources work.
•Natural interest in recruitment and talent acquisition as well as HR Generalist activities
•Understands and demonstrates excellence in client service
•Proactive in approach to work and relationships
•Solution and results driven

Receptionist Global Law Firm Midtown NY 35k (PERM) 12:30 pm-8:30 pm

ESSENTIAL JOB FUNCTIONS:

•Welcomes clients and visitors in person or on the telephone in a professional manner.
•Operates Cisco telephone system in accordance with Firm procedures.
•Answers all incoming calls, making sure clients reach correct destinations.
•Takes accurate messages and delivers messages promptly via e-mail as directed by lawyer or secretary.
•Coordinates conference room schedules (including video conference room) and visiting attorney offices.
•Communicates catering needs to catering or appropriate department timely.
•Assists with car and travel reservations.
•Schedules meetings, including conference rooms and informs catering, IT and others as needed.
•Registers visitors utilizing building security system.
•Corresponds with Facilities regarding temperature control in conference rooms.
•Assists with loaner access cards and ensuring timely return.
•Covers message center and evening hours.
•Provides back up support to Receptionist team.
•Performs other office-related tasks as assigned by supervisor.

QUALIFICATIONS:
•Strong interpersonal skills, pleasant telephone manner, professional demeanor and appearance.
•Strong customer service skills.
•Good communication skills.
•Punctuality and dedication to job a must.

Junior Investment Operations Associate 50k-60k DOE Global Investment Company Midtown NY

Summary:
Perform portfolio administration and multi-currency reconciliation of institutional accounts and mutual funds, encompassing corporate actions, proxy voting, security master set-up and maintenance, pricing and reporting. All tasks are overseen by management.

Major Responsibilities/Activities:
•Daily transaction and position reconciliations as well as monthly position, market value and accrual reconciliations with timely research and resolution of discrepancies with custodians, Trade Support or other parties. This includes recurring client specific reporting and ad-hoc requests.
•Input daily cash entries into accounting system (FX, dividend, expenses, income, cash flows) which are subject to manager review
•Monitor, analyze and process all corporate actions in accounting system on behalf of institutional accounts and mutual funds
•Participate in daily end of day process under direct supervision by management. This process involves maintaining data integrity of cash, positions and trades in accounting and trading systems from current day to next business day. Includes interaction with senior management and internal departments.
•Prepare daily pricing files utilizing various external pricing sources and prompt submission to manager for review
•Security master set-up and maintenance of a wide range of security types (fixed income, equity, derivatives, futures, swaps)
•Obtain and input proxy vote elections from research analysts and portfolio managers and submit for manager approval. Ballot reconciliation, document maintenance (Power of Attorney, new accounts) and regulatory reporting. Provide quarterly and yearly proxy reporting to Client Service team.
•Compile firm AUM data from reporting system and internal departments on a monthly basis, as requested by management
•Prepare audit documentation as needed
•Frequent communication with internal departments (portfolio managers, trading desk, client service, technology and members of senior management) and external groups (custodians, clients, service providers)
•Responsible for maintaining daily and monthly oversight checklists

Summary:
Perform portfolio administration and multi-currency reconciliation of institutional accounts and mutual funds, encompassing corporate actions, proxy voting, security master set-up and maintenance, pricing and reporting. All tasks are overseen by management.

Major Responsibilities/Activities:
•Daily transaction and position reconciliations as well as monthly position, market value and accrual reconciliations with timely research and resolution of discrepancies with custodians, Trade Support or other parties. This includes recurring client specific reporting and ad-hoc requests.
•Input daily cash entries into accounting system (FX, dividend, expenses, income, cash flows) which are subject to manager review
•Monitor, analyze and process all corporate actions in accounting system on behalf of institutional accounts and mutual funds
•Participate in daily end of day process under direct supervision by management. This process involves maintaining data integrity of cash, positions and trades in accounting and trading systems from current day to next business day. Includes interaction with senior management and internal departments.
•Prepare daily pricing files utilizing various external pricing sources and prompt submission to manager for review
•Security master set-up and maintenance of a wide range of security types (fixed income, equity, derivatives, futures, swaps)
•Obtain and input proxy vote elections from research analysts and portfolio managers and submit for manager approval. Ballot reconciliation, document maintenance (Power of Attorney, new accounts) and regulatory reporting. Provide quarterly and yearly proxy reporting to Client Service team.
•Compile firm AUM data from reporting system and internal departments on a monthly basis, as requested by management
•Prepare audit documentation as needed
•Frequent communication with internal departments (portfolio managers, trading desk, client service, technology and members of senior management) and external groups (custodians, clients, service providers)
•Responsible for maintaining daily and monthly oversight checklists

Senior Channel Marketing Manager for RIA and Advisory Business Salary DOE Global Investment Company Midtown NY

About the Job
The Senior Channel Marketing Manager will be responsible for collateral and marketing support for the Advisory and RIA sales channels. This position will serve as one of the primary marketing contacts for the both business business and will work closely with the senior leadership team to build a strong product and content strategy and execute on marketing campaigns to establish the company as a strong player with RIAs and help differentiate us in the channel.

Functions:
•Develop a fully integrated marketing strategy to effectively position the company in the Advisory and RIA channels.
•Partner with internal colleagues (sales, product, client intelligence) to identify opportunities and generate content on relevant topics designed for this audience.
•Work closely with the firm’s global economics and strategies group to develop thought leadership programs and insights that can help RIAs and their client’s navigate the markets.
•Partner with our data analytics team and digital marketing team to provide more targeted client lists and precise client behaviors to our sales colleagues.
•Work closely with the broader marketing organization on the creation and execution of initiatives to ensure that the firm wide marketing plans align with the RIA channels strategic priorities and goals.
•Measure qualitative and quantitative results of strategic initiatives.

Qualifications:
•Proven ability to lead strategic marketing initiatives in the RIA and Advisory business segment.
•Excellent interpersonal and client relationship skills.
•Ability to manage and prioritize multiple projects simultaneously.
•Excellent verbal and written communications skills.
Minimum Experience:
7-10 years of marketing experience within the asset management business.
3-5 years of RIA specific marketing or sales experience.
Education and/or Experience
•Bachelor’s degree;
•Master’s degree, preferred;

Licenses
•Series 7

HR Generalist/Payroll/Benefits Specialist Global Investment Company Midtown NY

Payroll:
• Process and submit payroll for the company in United Kingdom, Brazil, and Canada.
• Point of contact for employee queries regarding payroll related topics, including payslip questions, changes to personal details, and time-off administration.
• Process transactions related to various payroll changes and conduct data integrity audits.
• Responsible for maintaining and updating all payroll process documentation, including employee-facing websites and standard operating procedures, and recommending improvements to processes.
• Act as the day-to-day contact for the external payroll providers on all payroll-related activities.
• Assist Finance & Accounting and HR Analytics with reconciliations between the external payroll provider and internal systems such as PeopleSoft.
• Responsible for payroll reporting and analysis in line with HR and business requirements.
• Participate in working groups and project teams as a payroll representative.
Benefits:
• Administer international employee benefits including pension plans, health insurance, dental insurance, underwriting, travel insurance, and location perks such as a gym subsidy.
• Answer health, pension and general benefits-related queries from employees.
• Act as the initial contact between the brokers and insurers on all benefits-related issues.
• Assist in the maintenance and development of the benefits intranet, benefits brochure, and communication campaigns for the company.
• Coordinate local benefits and well being initiatives with the HR teams including annual enrollment, well being days, health screenings, and flu jabs.
• Create and maintain up-to-date folders for all employee benefit information.

Minimum of 3 – 5 years of relevant experience is required.
• Strong working knowledge of international payroll, benefits, and employer legal requirements.
• Ability to balance “hands-on” administrative needs with client service responsibilities.
• Strong commitment to providing quality work and attention to detail; work must be delivered accurately and on-time.
• Experience working in cross-functional and multi-cultural teams.
• Able to function independently in a fast-paced environment.
• Commitment to understanding and applying HR best practices.
• Possess intermediate/advanced knowledge of Excel.
• Experience using HR systems (such as PeopleSoft, ServiceNow, SharePoint, and SAP).

Executive Assistant Global Investment Company Midtown NY 80k DOE

Coordinate and attend departmental meetings; handle agenda, minutes and follow-up tasks;
• Assist with coordinating calendars for internal and external scheduling of meetings;
• Assist with event planning;
• Perform administrative tasks such as expenses, phone coverage, conference room booking, ordering supplies, travel coordination, check requests, etc.;
• Assume additional tasks and responsibilities as required; willingness to help across teams within the institutional group is required
Highly organized, resourceful, detail-oriented person who is comfortable working both independently within a team environment
• Experienced in Outlook calendar functions
• Excellent in Microsoft software products including: Word and PowerPoint
• Able to handle multiple assignments; knows how to prioritize; understands and adheres to standards of confidentiality
• Excellent technical skills; must be able to learn various software systems
• Self-motivated, personable and able to communicate effectively with senior professionals
• 7 years+ experience working in the financial services industry and/or Institutional investment advisory experience preferred.
• Excellent (written and verbal) communication skills
• Bachelor’s degree preferred

Trade Operations Specialist Houston Texas 90k DOE plus bonus

Perform mid/back office functions for hedge trading:
a.Monitor and report credit exposure of both clearing brokers and internal account owners; Set up and adjust credit limits; (10%)
b.Check clearing broker statements to guarantee accuracy of trade recording, fee & commission calculation, and process margin calls/refunds; Communicate with clearing broker directly when necessary. (5%)
c.Lead monthly account reconciliation between MIC/ENE and hedge account owners, including calculation of trade P/L, interest on margin monies, and MIC commission. (5%)
d.Direct back office staff and perform back office duties when necessary, including processing margin calls/refunds, and generating necessary accounting documents. (10%)
e.Communicate regularly with back office staff in Tokyo and Singapore to ensure quality of service. (5%)
f.Communicate as needed with corporate Risk Management Department and Legal Department to keep up with the latest compliance requirements. (5%)

2.Manage mid/back office for physical trading:
a.Monitor and set up credit lines for customers. (5%)
b.Perform crude & product cargo operations, from laycan confirmation, vessel nomination, vessel vetting, loading confirmation, document distribution, through the financial transaction. (10%)
c.Report mark to market positions as necessary (5%)

3.Petroleum-related information gathering and sharing / Energy Market Report.
a.Edit and Publish Daily Energy Market Report (10%)
b.Gather petroleum news and share with related personnel (15%)
c.Analyze petroleum market situation upon request (15%)

4.Interaction
a.Get approval of payments/credits from the authorized signatory related to clearing everyday.
b.Communicate well with Mangers and Assistants to manage the middle/back office work to ensure the smooth operation of the petroleum business.
c.Contact HQ in Tokyo and regional HQ in New York to manage financial and credit matters.
d.Contact clearing brokers, banks to manage clearing finance.
e.Contact clients in petroleum business to carry out petroleum physical cargo and financial operations
f.Communicate with Consultants and brokers for information gathering

Senior Administrative Assistant 70k-80k Midtown NY

•Answer and screen telephone calls; when appropriate, refer or direct calls to appropriate parties
•Prepare, type, and edit documents using Microsoft Office
•Schedule and coordinate meetings and appointments, arrange conference calls and video conferences, book meeting rooms, coordinate catering requirements with hospitality department
•Greet and assist visitors
•Coordinate domestic and international travel arrangements, prepare travel itineraries
•Coordinate local travel arrangements and accommodations for visiting executive guests
•Prepare travel reimbursement reports and check requests and work with Finance to ensure timely payments; review expense reports
•Maintain hard copy and electronic filing systems
•Proactively seeks out ways to develop systems and continually services the needs of the team to ensure time is focused on accomplishing priority objectives
•Facilitate and track communications internally and externally
•Assist with key priorities, maintain task list
•Follow-up on meetings and assist with deliverables
•Maintain contacts directory, personnel files and records
•Perform general office duties to include, but not limited to: printing, photocopying, faxing, mailing, preparing courier packages, filing
•Maintain confidentiality of client and employee information

•Bachelor degree highly preferred and minimum 2 years administrative experience
•Strong Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)
•High degree of integrity, confidentiality, initiative, accountability, and strong work ethic
•Excellent communication skills in person, on phone, and by email and voicemail
•Strong proofreading and grammatical skills
•Ability to prioritize and manage multiple on-going tasks and projects
•Attention to detail and quality of work product