ASSISTANT PROPERTY MANAGER $65- $90k National real estate and development firm New York, NY

•Assist in supporting day to day tenant administrative requests
•Drafting Memos and/or making phone calls to Tenants related to lease issues and preventative maintenance scheduling
•Assist with the coordination of the Security team
•Support Tenant billing adjustment processing
•Schedule freight elevator and loading dock access
•Coordinate Coverage for after-hours loading dock requests;Coordinate after-hours tenant request for building services
•Assist the Sales, Accounting and Marketing teams in providing information, in response to general building information requests, in the absence of the General Manager
•Support Accounting team and General Manager with financial updates of the Accounting Systems
•Communicate with General Manager regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
•Access computerized financial information to resolve vendor and payment disputes.
•Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
•Support the and work with General Manager to close financial books for assigned property on a monthly basis
•Assist General Manager with tracking budget
•Support the General Manager to review quarterly and year end reports.
•Assist with the coordination of the Security Guard Force
•Perform building and MMR system/cleanliness walkthroughs, create punch lists
•Tracking of PM contracts and maintenance schedule
•Assist with Vendor maintenance supervision
•Assist with Vendor construction supervision
•Update customer access lists
•Processing Certificates of Insurance
•Coordination of onsite vendors
•Assist in developing and tracking budgets
•Generation and tracking of vendor PO forms
•Assist with the coordination of the building security and access control systems
•Coordinate access card generation and access system control administration
•Processing of PM Field Service Reports, inclusive of follow-up item execution
•Scheduling and tracking of maintenance activities
•Manage and Control storage areas
•Issuing keys to technicians/vendors, keeping logs of who has keys and ensuring return of said keys
•Maintain revolving Office/Base building equipment inventory
•Procurement of Meet Me Room equipment and materials
•Processing equipment and service Invoices
•Schedule Parcel Transportation and customer concierge services
•Track customer Meet Me Room shipments, storage and billable activity
•Assist with after-hours tenant request for building services
•Assist with occasional after-hours vendor build supervision
•Obtaining Bids – Snow removal, landscaping, rubbish & maintenance/repairs

Safety Responsibilities:
•Learn and ensure compliance with all company, local, state and federal safety rules
•Ensures that unsafe conditions are corrected in a timely manner.

Special Requirements:
•Ability to lift 35 pounds
•Capability to crouch
•Ability to climb ladders
•Aptitude to perform special projects
•On‐call emergency response
•Organizes and files all applicable reports, leases, and paperwork
•Proof reads all lease paperwork and processes move-ins and move-outs
•Perform any additional duties assigned by property manager or Regional Property Manager. Serves as a backup for all Property Manager duties

Qualifications
•The ideal candidate will be proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook. The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions. A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential. Applicants must demonstrate strong oral and written communication skills.
•High school diploma/GED required (Bachelor’s degree preferred) • 2+ years’ experience in Colocation or property management • Excellent communication and time management skills • Well-developed customer service and sales skills