Hours are from 8:30AM to 5:30PM with an hour lunch from 11:00AM-12:00PM.
Meet and Greet visitors to our office
Receive packages and deliveries. Alert necessary employees of arrival.
Maintain delivery log for packages (federal express, ups, etc.)
Provide Parking Validations to visitors
Issue and track door cards for visitors
Update Inter office phone list
Submit Maintenance and repair request to building
Reserve conference rooms as requested
Print pictures as requested by the General Manager
Handle/Answer incoming telephone calls and forward to the right department
Process all non-trade disbursements. All payments should be processed in no more than 2 working days from receipt of invoice.
Take independent action to research and resolve disputes regarding late fees, missing and misapplied payments.
Maintain vendor list for Month end closing
Verify all invoices have been received and processed for monthly closing and prepare accruals for items which have not yet been received.
Log all non-trade disbursements
oGood organizational skills, ability to multitask and have a team mentality.
oExcellent communication and people skills.
oProficient in Microsoft Office (Excel, Word and PowerPoint)
oWilling to learn new responsibilities
oAbility to work with minimal instruction but should know when to ask for assistance.