Executive Assistant 75k-80k Base plus benefits Non-profit organization Midtown NY

Overview: The Executive Assistant provides high-level administrative support to the Executive Director in her efforts to advance the strategic fundraising priorities of the Global Non-Profit Organization in New York. This person plays a key role in donor and prospect management and works closely with the development team in coordinating the Executive Director’s outreach activities.

Direct Supervisor: Executive Director of Development

Essential Position Responsibilities:

  • Prepare polished written correspondence and presentations at the direction of the Executive Director
  • Maintain the Executive Director’s appointments by planning and scheduling donor, pastor, board, and committee meetings, conferences, teleconferences, and travel
  • Manage internal and external project deadlines for the Executive Director and provide appropriate reminders
  • Ensure the Executive Director is equipped with all necessary materials and documents for internal and external meetings and provide post-meeting support and written minutes and follow-up
  • Prepare, organize, and circulate memos, monthly reports, yearly calendars, and other internal documents originating from the office of the Executive Director
  • Follow up on contacts made by the Executive Director to support ongoing and prospective donor relationships
  • Provide support for events and special projects and the administrative needs of the Executive Director’s Chief of Staff, as needed


  • The Executive Assistant plays a critical role in the donor life cycle and is responsible for securing meetings for the Executive Director.
  • The Executive Assistant will fully leverage the Executive Director’s time by scheduling strategically and by off-loading key administrative tasks.
  • The Executive Assistant is a key component in building personal and institutional relationships and fostering teamwork and encouragement amongst the entire development staff.

You Have:

  • A Bachelor’s Degree (preferred)
  • 2+ years of experience in a similar role in a professional environment
  • A proven track record of navigating complex protocols and managing high-level relationships
  • Experience in development and fundraising
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
  • Proven experience in calendar management and prioritization of tasks
  • Non-profit development experience preferred

Required Education, Experience, and Skills:

  • A polished communicator through various mediums: letters, e-mail, phone, and in-person
  • Ability to multi-task in a fast-paced environment
  • Highly organized and detail-oriented
  • Proactive, resourceful, and adaptable
  • Ability to maintain confidentiality
  • Poised at all times and calm under pressure
  • A self-motivated team player
  • Skilled at dealing with external partners respectfully, professionally and with diplomacy and tact