Summary: Under the direction of a supervisor, the Staff Accountant is responsible for the operational accounting activities necessary to maintain the accurate and complete accounting records for the business units in Houston, in compliance with the company’s accounting policies and procedures. This position performs daily accounting activities and closing processes, including disbursements, cash receipts, journal entries and account reconciliations, and provides ongoing accounting support to the assigned business units. The Staff Accountant will work with other team members to continue enhancing the operational efficiency for the Accounting Department in Houston.
o Perform general accounting activities for the assigned departments and account areas to maintain accurate and complete accounting records: (35%)
o Review disbursement instructions and related supporting documents for appropriate documentation, approval and general ledger coding.
o Apply cash receipts to accounts receivable and communicate with the trade departments to resolve payment discrepancies.
o Prepare journal entries for assigned general ledger accounts and include adequate supporting documents.
o Send payment requests to cash management and liaison with cash management and trade departments to resolve issues related to disbursements.
o Maintain and file account documentation in a timely and organized manner.
o Perform other duties as required and assigned.
o Execute accurate and timely monthly, quarterly and year end close activities: (25%)
o Efficiently plan and perform assigned tasks and provide all deliverables to managers’ review in a timely manner.
o Analyze and prepare journal entries & supporting schedules for assigned accounts.
o Coordinate with the assigned trade departments to obtain information for closing, such as quarterly reporting forms, and assist managers in preparing account reconciliations, analyses and financial reports.
Work closely with the assigned trade departments and other corporate functions to provide ongoing accounting support, respond to inquiries and provide the requested information timely and accurately with manager consultation as necessary. (20%)
Assist in collecting and providing accounting information requested by internal and external parties (10%)
o Collect information related to audit and internal controls related requests, review the information for accuracy and completeness, and submit them timely.
o Conduct semi-annual balance confirmation process for the assigned trade departments.
o Assist in preparing balance confirmation requests from customers/suppliers and their auditors.
o Perform other accounting activities, including the following: (10%)
o Assist in documenting accounting process and workflow manual/guidance.
o Work with other team members to send accounting files to storage locations for record retention.
o Perform ad-hock tasks and substitute for others in the event of absence or when emergency situations arise.
Knowledge and Skills:
o 3 to 5 years of relevant experience in the financial accounting field
o Proficient in Microsoft Office, including excellent Excel skills, and experience with major ERP systems
o Ability to prioritize and complete assignments accurately and in a timely manner
o Ability to work effectively within a team
o Strong organization skills and attention to details
o Excellent written and verbal communication skills
o Public accounting experience is preferred.
o SAP experience is beneficial.
o Bachelor’s degree in Accounting or related field is required.