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Positions

Administrative Assistant with in Financial Services Company, temp to perm, $32/hr

Duties of the Executive/Administrative Assistant include providing support to our SVP/VP level employees.   Responsibilities include: Answer and direct phone calls Calendar management – meeting coordination, both internally and externally Travel coordination-local/domestic/international Submit and reconcile expense reports    Maintain contact lists Act as the point of contact for internal and external clients Liaise with Executive assistants to handle requests and queries from senior managers Cover at the Reception as needed Become a team player and part of EAs/Admins/Reception team, being part of the “support pool” Other Admin related tasks Qualifications: Prior admin assistant experience, minimum of 2 years. Bachelor’s Degree. Knowledge,

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Executive/ Personal Assistant within luxury real estate company, Perm $80-90k

8:30am – 5:30pm (occasional overtime and calls off hours especially during travel)   Job Summary:   Private, family-owned organization is seeking an experienced Executive/Personal Assistant to provide administrative and personal support to leadership.  This position is ideal for a self-starter who is seeking long term employment.  The ideal candidate is professional, mature-minded, organized, and can adapt well to changing priorities in a fast-paced environment. Conversational language skills in French a plus.     Job Specific Responsibilities and Duties:   Coordinate communications, take calls and messages, respond timely to emails on behalf of executive Interact with all levels of staff and clientele,

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Administrative Assistant within Global Investment Company, NY, long term temp $30/hr-$35/hr

This position is responsible for providing administrative support for several investment teams. Duties include general administrative and project based work. The ideal candidate for this position must be able to assist and act in a confidential capacity, communicate well with tact and courtesy, and project a professional image through in-person and phone interaction. Reporting to CIO •Answer and screen telephone calls; when appropriate, refer or direct calls to appropriate parties •Prepare, type, and edit documents using Microsoft Office •Schedule and coordinate meetings and appointments, arrange conference calls and video conferences, book meeting rooms, coordinate catering requirements with hospitality department •Greet

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Administrative Assistant within Global Investment Company, Newport Beach, CA, $28hr-$30hr

The Administrative Assistant role offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, and detail orientation, coupled with the ability to multitask and prioritize. We encourage and appreciate taking the initiative, bringing forth creative ideas, and taking ownership. We are looking for team oriented candidates who are highly professional, detail oriented, and value diversity in their everyday workload. The following key activities are included in the role: 1. Travel Coordination and Preparation • Work with managers to coordinate travel arrangements through our onsite AMEX travel agency

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Receptionist within Real Estate Company, NY, Full time week and weekend positions, temp to perm $18/hr

The role will cover all the standard receptionist duties – but they also want someone to take on additional responsibilities Managing phone switchboard for busy / dynamic office; route calls to appropriate parties, screen where needed, take / relay messages Greet guests warmly and ensure they are comfortable; notify persons waiting for visitors Schedule / book conference rooms Maintain reception area Ensure catering for meetings is secured and set up / cleaned up Input visitors into security system Partner with exec assistants and other members of office management team Other ad hoc projects which could be related to facilities as

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