Chief of Staff-Development Office

Position Purpose: Reporting to the Executive Director of Development, the Chief of Staff assists the Executive
Director with departmental goal-setting and strategic initiatives, daily operations of the office, and
relationship management with internal constituencies.
Essential Position Responsibilities:
 Assist the Executive Director in achieving the goals and objectives of the Development Office by
working with heads of divisions to establish priorities, identify opportunities, and develop
departmental strategy
 Work closely with development senior leadership in advancing strategic goals and prepare Executive
Director for key internal meetings
 Prepare comprehensive reports on Development staff allocation, revenue updates and projections,
and campaign ROIs
 Provide regular statistical and financial analytics to the Executive Director to monitor overall goal and
inform decision-making
 Oversee departmental standard operating procedures to create efficiencies across the Development
Office
 Plan, coordinate, produce, and manage annual department budget
 Compose and develop various internal and external communications, memorandums, monthly
Chancery/Vicar General reports, and special presentations
 Represent the Executive Director in external and internal contexts when necessary
 Serve as point of contact with Legal, Insurance, Human Resources, and Finance
 Facilitate the review and approval process of all contracts and agreements
 Manage internal hiring process, including drafting of job descriptions, review of resumes, initial
phone screenings, coordination of interviews, and collaboration with Human Resources to generate
offer letters
 Oversee administrative processes within the Development Office, including on-boarding and set-up
for new employees, annual kick-off team event, and others
 Complete special projects, as assigned
Required Education, Experience, and Skills
 A bachelor’s degree; Master’s degree preferred
 5+ years experience in fundraising, management, and/or executive level assistant
 Strong knowledge of Microsoft Office Suite and Raiser’s Edge
 Outstanding organizational skills and the ability to multi-task in a fast-paced environment
 Excellent analytical, problem solving, project and time management, and strategic planning skills
 A results-oriented professional who thrives in a fast-paced environment and adapts easily to change
 Skilled at dealing with internal and external partners respectfully, professionally, and with diplomacy
 Meticulous attention to detail and the discernment for confidentiality
 An intelligent, articulate, highly motivated self-starter and self-manager
 An effective and polished communicator, both verbally and in written form
 Proactive, resourceful, and adaptable
 Poised and calm under pressure
 A passion for the Catholic Church and a deep understanding of Catholic culture