(212) 406-5800

EA/Administrative Assistant (Temp to Perm)

Job Description

Title: “Executive Administrative Assistant”

Location: New York, New York

Company: Investment Management Firm

Rate: $35-38/hr (75-85K once converted)

 

Duties of the Executive/Administrative Assistant include providing support to our SVP/VP level employees.

 

Responsibilities include:

  • Answer and direct phone calls
  • Calendar management – meeting coordination, both internally and externally
  • Travel coordination-local/domestic/international 
  • Submit and reconcile expense reports utilizing Concur system
  • Maintain contact lists 
  • Act as the point of contact for internal and external clients 
  • Liaise with Executive assistants to handle requests and queries from senior managers 
  • Cover at the Reception as needed
  • Become a team player and part of EAs/Admins/Reception team, being part of the “support pool”
  • Other Admin related tasks

Qualifications:

  • Bachelor’s Degree.  

Knowledge, Skills and Abilities:

  • Possess a high degree of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint 
  • Working knowledge of Concur.
  • Excellent communication skills (both verbal and written) 
  • Energy, “Can Do” attitude, open to learn and catch things quickly
  • Flexible, available between 8 and 6 ( may vary)