(212) 406-5800

Recruiting Associate in Newport Beach, CA

Job Description:

Title: “Recruiting Associate”

Location: Newport Beach, CA (On-site; will require vaccination)

Rate: up to $35/hr (6 month contract assignment)


The Recruiting Associate is responsible for managing the coordination of the lateral recruitment efforts at Investment Management Firm and plays a critical role in creating a positive and impactful experience for candidates. The team collaborates closely with recruiters, hiring managers, and external vendors to hire top-tier talent for the organization.



  • Advertise firm opportunities on internal and external job boards to attract talent
  • Provide recruitment support for a team of recruiters including scheduling, coordinating, and facilitating in-person, phone, and video conference interviews
  • Support interviewers with educational guidance to mitigate bias in the hiring process
  • Partner with recruiters in support of closing candidates through offer extension and negotiation by managing the backend of process inclusive of creating offer letters
  • Develop and maintain effective and trusted relationships with recruiters, HR teams, and hiring managers
  • Help Talent Acquisition keep within budget by supporting invoice and expense management and contracts for third party vendors
  • Contribute to strategic initiatives and projects related to our team’s inclusion and diversity or HR optimization efforts
  • Help new employees assimilate in to the firm by facilitating our weekly New Employee Orientation
  • Maintain high quality data integrity and timely data entry in the applicant tracking system



  • Holds an accredited degree
  • 5+ years of experience. Translatable work experience may be in customer service, event management, program management, or administrative/executive support.
  • Familiarity with Microsoft Word, Outlook and Excel
  • Familiarity or interest in diversity, equity, and inclusion efforts in Human Resources
  • Collaborate with humility and emotional maturity within a team dynamic and across a wide range of internal and external stakeholders
  • Multi-task while maintaining a high degree of attention to detail
  • Act with a sense of urgency, accountability, and ownership of responsibilities
  • Flexibly adapt to change and nuance while under pressure
  • Handle confidential information with discretion and maturity