Methanol & Ethanol Sales Support & Traffic and Logistics Coordinator for servicing delivery to truck & rail customers in North America: (60% of the time)
Servicing a delivery to customer(s) in North America which we ship out product from 3 inventory terminals located at Bayonne/Perth Amboy, NJ, Houston, TX and St. Rose, LA , selling them FCA/FOB tank and DDP to customers sites etc. We are expanding sales for these accounts. The amount of deliveries is significant. This includes activities like below mainly;
a) Servicing account and arranging delivery by contracting logistics such as barges, trucks and rail out from our inventory, and coordinate scheduling to deliver the materials to customer’s sites.
b) Inventory management by communicating close with sales manager as well as logistics specialist/manager. Month end reconciliation.
c) Billing, collecting, accounting input associated with the account.
d) Monitoring credit exposure of each customer with commercial managers.
e) Good Customer Service to satisfy their needs on top of regular delivery service, by working closely and jointly with sales person in charge.
f) Tracing locations of 150+ railcars, manage to juggle its movements to stably and efficiently use the cars, and collecting and managing the data of its locations for required filing against relevant authority.
g) Managing billing/payment of freight, demurrage, repair of rail cars and trucks.
h) Controlling inventory in both shore and inland storage locations.
i) Export and Import regulatory compliance management and processing.
We are aiming to expand distribution businesses which this part of the job is important to support customer needs.
Ethanol logistics and documentation support –Our ethanol team buys and/or acts as an agent of our parent company for purchasing in Central/North America and selling into the Americas and Asia. The ethanol team maintains several time/Charter vessels which require paying service suppliers. Required duties are mainly but not limited to: (30% of the time)
a) Issue/pay invoices
b) Send/receive ship/barge orders
c) Issue inspection orders for barges/ships
d) Nominate agents and coordinate AP/AR on each port locations.
e) Export documentation control and liaison with supplier/ship owner/freight forwarder/ship broker
f) Register customers/suppliers into accounting system
g) Spreadsheet management
h) Other documentation
Methanol & Ethanol Import, Export and International trading Support. (10% of the time)
a) Making necessary documentations, Issuing disbursement, purchasing insurance, and price adjustment control, accounting input associated with the account of Ethanol trading.
Making necessary documentations, billing and accounting input associated with methanol vessel shipments to Brazil.
Knowledge and Skills
1) Computer skills including Excel and other Microsoft applications
2) Knowledge on SAP input as well as company regulations especially for internal control requirement
3) Accuracy and Efficiency of conducting job.
4) Job organization skills for not making mistake/overlook of work necessity.
5) Reporting skill to share the information with sales and logistics staffs.
6) Ability to be proactive/flexible (think a few steps ahead) and make changes in order to prevent and solve the troubles.
7) Communication skill to give good customer service for customers.