•Assist in supporting day to day tenant administrative requests
•Drafting Memos and/or making phone calls to Tenants related to lease issues and preventative maintenance scheduling
•Assist with the coordination of the Security team
•Support Tenant billing adjustment processing
•Schedule freight elevator and loading dock access
•Coordinate Coverage for after-hours loading dock requests;Coordinate after-hours tenant request for building services
•Assist the Sales, Accounting and Marketing teams in providing information, in response to general building information requests, in the absence of the General Manager
•Support Accounting team and General Manager with financial updates of the Accounting Systems
•Communicate with General Manager regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures.
•Access computerized financial information to resolve vendor and payment disputes.
•Check figures, postings and documents for correct entry, mathematical accuracy and proper codes.
•Support the and work with General Manager to close financial books for assigned property on a monthly basis
•Assist General Manager with tracking budget
•Support the General Manager to review quarterly and year end reports.
•Assist with the coordination of the Security Guard Force
•Perform building and MMR system/cleanliness walkthroughs, create punch lists
•Tracking of PM contracts and maintenance schedule
•Assist with Vendor maintenance supervision
•Assist with Vendor construction supervision
•Update customer access lists
•Processing Certificates of Insurance
•Coordination of onsite vendors
•Assist in developing and tracking budgets
•Generation and tracking of vendor PO forms
•Assist with the coordination of the building security and access control systems
•Coordinate access card generation and access system control administration
•Processing of PM Field Service Reports, inclusive of follow-up item execution
•Scheduling and tracking of maintenance activities
•Manage and Control storage areas
•Issuing keys to technicians/vendors, keeping logs of who has keys and ensuring return of said keys
•Maintain revolving Office/Base building equipment inventory
•Procurement of Meet Me Room equipment and materials
•Processing equipment and service Invoices
•Schedule Parcel Transportation and customer concierge services
•Track customer Meet Me Room shipments, storage and billable activity
•Assist with after-hours tenant request for building services
•Assist with occasional after-hours vendor build supervision
•Obtaining Bids – Snow removal, landscaping, rubbish & maintenance/repairs
•Learn and ensure compliance with all company, local, state and federal safety rules
•Ensures that unsafe conditions are corrected in a timely manner.
•Ability to lift 35 pounds
•Capability to crouch
•Ability to climb ladders
•Aptitude to perform special projects
•On‐call emergency response
•Organizes and files all applicable reports, leases, and paperwork
•Proof reads all lease paperwork and processes move-ins and move-outs
•Perform any additional duties assigned by property manager or Regional Property Manager. Serves as a backup for all Property Manager duties
•The ideal candidate will be proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook. The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions. A strong background in customer service, some basic knowledge of building structures and experience in coordinating and scheduling are essential. Applicants must demonstrate strong oral and written communication skills.
•High school diploma/GED required (Bachelor’s degree preferred) • 2+ years’ experience in Colocation or property management • Excellent communication and time management skills • Well-developed customer service and sales skills
needed to manage, and care for, an exceptional private collection of several thousand pieces of art, antiquities, books, photographs and artifacts.
•The position has a broad spectrum of responsibilities and will therefore require someone with an eclectic range of competencies.
•Specific experience: collection care e.g. storage, climate control of storage, insurance, computerized inventory control, related financial aspects, warehouse maintenance, liaison with galleries and auction houses for acquisitions and de-accessions, appraisal maintenance, preparation for showing of some of the pieces.
•“Soft” skills include: confidence, meticulous (one could write “obsessive”) attention to detail, polish, the ability to work in an environment with multiple, organic projects without losing focus.
•An overarching love of art brings all of these responsibilities and qualities together in a unique opportunity.
•It is not, you can tell from the above description, a position for the faint-hearted.
•Based in Manhattan but involves travel to other sites e.g. to visit the storage units; a current driver’s license and passport are necessary.
•Accommodation will be provided where necessary when working outside Manhattan.
•Salary will be based on experience. A full-benefits package, with performance-related bonus and 401k is offered.
Hours are from 8:30AM to 5:30PM with an hour lunch from 11:00AM-12:00PM.
Meet and Greet visitors to our office
Receive packages and deliveries. Alert necessary employees of arrival.
Maintain delivery log for packages (federal express, ups, etc.)
Provide Parking Validations to visitors
Issue and track door cards for visitors
Update Inter office phone list
Submit Maintenance and repair request to building
Reserve conference rooms as requested
Print pictures as requested by the General Manager
Handle/Answer incoming telephone calls and forward to the right department
Process all non-trade disbursements. All payments should be processed in no more than 2 working days from receipt of invoice.
Take independent action to research and resolve disputes regarding late fees, missing and misapplied payments.
Maintain vendor list for Month end closing
Verify all invoices have been received and processed for monthly closing and prepare accruals for items which have not yet been received.
Log all non-trade disbursements
oGood organizational skills, ability to multitask and have a team mentality.
oExcellent communication and people skills.
oProficient in Microsoft Office (Excel, Word and PowerPoint)
oWilling to learn new responsibilities
oAbility to work with minimal instruction but should know when to ask for assistance.
To look after a 20+ acre country property in Connecticut. This is very much a hands-on position for someone who loves the land and doesn’t mind, well, relishes in fact, getting those hands dirty…
There are animals e.g. horses, chickens, a few cows, that need looking after, some trees including fruit trees, and a garden. Think Gertrude Jekyll.
Trees and flowers don’t plant themselves. You could argue that they do, of course, but this property is better kept than nature left to itself and entropy.
Have proven experience of repair work and maintenance. Be able to use farm vehicles, and that will include winter snow plowing equipment.
Be able to supervise outside contractors e.g. landscapers, fence builders. Be good with budgets and project planning.
This is a position for someone who loves the outdoors, who has the experience of dealing with high-net-worth owners, who can listen to their needs, and communicate both issues and achievements to them.
They are a private family and value their privacy – confidentiality and discretion are a given.
If interested and believe you have the relevant experience, please send your resume to email@example.com.
As a client on-boarding specialist, primary responsibilities include the facilitation and maintenance of the new account opening process for the company.
The person will be required to coordinate all client related account openings and requests across various business units such as Accounting, Billing, Trading, Portfolio management and Legal/Compliance.
The select individual will be expected to effectively work with third party providers which will include outsource providers etc.
The client associate will be expected to work under tight deadlines and have excellent organizational and time management skills. He/she must have excellent oral and written communication skills and be able to work independently and as an effective team member.
This position will be responsible for day-to-day accounting and finance duties including but not limited to month end closing, financial reporting, global consolidation, financial analysis, and AR/AP functions.
•Oversee daily accounting activities, journal entries, accruals and month end closing
•Maintain and update chart of accounts and general ledger structure
•Establish and enforce proper accounting policies and procedures
•Perform account analysis and reconciliations, and review cost center expenses
•Manage capital expenditure and fixed assets
•Monitor cash flow, borrowings under company’s credit facilities, wire transfers and FX activities
•Monitor and analyze monthly operating results against budget
•Oversee filing of monthly sales & use tax, property tax and other tax requirements
•Maintain and set up adequate system of financial records and internal control policies
•Coordinate the annual audit with outside auditors
•Financial Reporting & Analysis
•Ensure financial statements are prepared in accordance with GAAP and policies
•Consolidate global financial results and monthly management reporting package
•Perform inventory, cash flow, FX and other ad hoc analysis
•Review financial results, identify variances and make recommendations
•Support quarterly forecast and annual budget process as required.
Required Knowledge, Skills and Abilities:
•Accounting/ Finance degree
•CPA or MBA is desirable
•Minimum 15+ years similar experience with mid to large size, multi site, manufacturing companies
•Strong knowledge of financial modules of SAP and Excel. BPC is highly recommended.
•Must be very thorough and highly accurate, detailed and well organized
•Sense of urgency, meet deadlines, results oriented
•Must be hands-on
•Excellent analytical skills and knowledge of GAAP
•Strong knowledge of automated financial and accounting reporting systems
•knowledge of sales & use tax regulations along with other compliance areas
•Good communications skills and comfortable managing a large team
•Work in accordance with all company policies and procedures regarding employment, safety, quality, product safety and legality, security, and regulatory compliance as applicable.
Drive for results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
MUST HAVE COMMERCIAL REAL ESTATE experience (not shopping centers but commercial office buildings)
Must have the financial component and property management experience
This position offers you the opportunity to expand your skills and experience in digital facility property management with the largest wholesale data center provider in the world. As Senior Real Estate Manager, you will make an impact on virtually all aspects of the management of this assigned portfolio. You will leverage your in-depth experience to drive a variety of financial and operational responsibilities including financial reporting, budgeting, accruals, property inspections and customer ticket requests.
To be a good fit for this opportunity you will have:
A bachelor’s degree in business, real estate, or finance is preferred; or the equivalent combination of experience.
Seven to ten years of related experience in commercial property management and financial reporting. Experience in data center or other mission critical property management is strongly preferred.
A proven track record of providing superior customer service.
Solid understanding of financial terms and principles and the ability to analyze financial statements, including experience with financial reporting, accruals and budgeting.
Strong mental acuity.
Proficient computer skills, including MS Office Suite.
Familiarity with data center terminology or the ability to learn it quickly.
Familiarity and experience with Yardi or a similar property management software program.
The ability to express ideas clearly in written and verbal communications, including the capability to create complex financial and business related documents.
Experience working in a fast paced, high volume workplace and the ability to remain calm under high pressure.
Strong organizational skills and detail orientation.
Strong interpersonal skills, including the ability to interact effectively with demanding customers.
Self-starter mentality and the ability to work with minimal supervision.
A strong property / construction accounting background is preferred.
A valid driver’s license, clean driving record and reliable transportation.
The ability to travel to other locations throughout the region as needed.
More specifically, you will:
Oversee and be responsible for the planning, budgeting and control of operating and capital expenditures.
Manage the preparation of annual budgets, forecasts, monthly reports, and variance reports.
Supervise the accounts receivable and accounts payable process, including collection of rent, accruals, payment of expenses, common area maintenance estimates, tune-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
Oversee the compliance of all customer lease agreements to ensure all obligations of the Landlord and Customer are being met.
Respond to customer requests and needs and coordinate with the Property Management and Technical Operation Teams to solve the issues.
Maintain strong relationship with customers.
Oversee the selection and performance of vendor services, including preparation of request for proposals and service agreements; monitor vendor performance to ensure compliance and standards established in the service agreement are being met; supervise scheduling and facilitating maintenance with vendors and customers.
Perform property inspections on a regular basis; make recommendations to maintain/enhance the asset.
Maintain a strong relationship with the Asset Manager and Technical Operations Team for the portfolio to ensure that all corporate objectives are being met.
Supervise and manage team members to ensure exceptional performance is being achieved.
Set and attain performance goals.
Responsible for the development, coaching, and counseling of the team members.
ESSENTIAL JOB FUNCTIONS:
•Communicates with internal and external clients, principals and team.
•Answers phones, transfers calls, takes messages, establishes conference calls, and uses voicemail.
•Handles correspondence, written and electronic.
•Understands and utilizes word-processing functions for document preparation, such as typing, editing, formatting and proofreading.
•Maintains principals’ time in Carpe Diem.
•Reviews and processes administrative charges via BillBack.
•Utilizes iManage document management system effectively as a central repository for all matter related documents.
•Opens and distributes mail.
•Makes travel arrangements and completes travel & expense reports for reimbursement in Concur.
•Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food.
•Updates Secretarial Desk Notes, as needed.
•Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines.
•Practices and fosters an atmosphere of teamwork and cooperation.
•Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm
QUALIFICATIONS / KSAs:
•High School Diploma is required.
•College a plus.
•Knowledge of the Firm’s Policies and Procedures.
•Strong written and verbal communication skills.
•Strong interpersonal skills.
•Ability to prioritize and coordinate work to meet deadlines; manage workflow by leveraging Office Services and Global Word Processing.
•Ability to maintain confidential information.
•Ability to think critically and analytically in a pressured environment.
•Ability to work productively and cooperatively with other employees.
•Ability to constantly learn new skills as they become necessary.
•Equipment: computer, fax machines, duplicating machines, scanners.
•systems Required: iManage, MS Office, Elite, Legiant, Carpe Diem, and BillBack.
Additional Job Description
•This position operates in a professional office environment which is generally free of hazards and exposure to adverse environmental conditions.
•This position routinely operates standard office equipment such as computers, phones, photocopy machines, fax machines and filing cabinets, and requires frequent communication with the firm’s employees and partners as well as third parties.
•This position is mainly sedentary. Primary functions require sufficient physical ability and mobility to work in an office setting; to read, sit and type for sustained periods of time; to walk, stand, reach and bend; to open and close filing cabinets and access and retrieve materials in file rooms; to lift, carry and move files or other items of light to moderate weight; to operate equipment requiring repetitive hand movement and fine coordination; and to verbally communicate to exchange information.
1. General business administration
2. Communication and excel skills required
3. IT infrastructure experience preferred over financial sector experience
4. Experience in procurement services/ IT, contract management (buyer side)
5. Initial capacity of 20 hours per week for a period of 3 months. With potential extension and required
This position is open due to increase workload and needing additional team members.
Hiring Managers are looking for entry-level/junior candidates who have 0-2 years experience within a professional office environment.
Duties: interview scheduling, posting jobs within internal and external sites, escorting candidates to interview rooms, debriefing with the team by collecting interview feedback, acting as a main POC for Managers and/or candidates, maintaining data in ATS, ad-hoc projects as needed, handling on-boarding such as initiating background checks.
The Recruiting Associate role in Austin will have exposure to HR Orientation.*
Attention to detail
Eager to learn
Comfortable with work OT (this is not an 8-5pm role, will need to be flexible with work schedule)
This position is responsible for coordinating the logistics and execution of recruitment efforts. This position represents the front-line contact for all issues relating to recruiting. The recruiting coordinator will work closely with the recruiter, business line, and candidates to ensure the overall effort to attract the best candidates to our firm.Specific duties of the Recruiting Associate include:
• Schedule, coordinate, and facilitate in person, phone, and video conference interviews
• Post Jobs on internal and external job boards
• Arrange domestic and international travel for candidates
• Generate and draft offer letters
• Process all new hire paperwork, including background checks and references
• Develop relationships with hiring managers
• Partner with the recruiter to serve in recruiting efforts by creating a positive hiring experience for both candidates and hiring managers for all stages of recruiting from interview to onboarding
• May be requested to screen candidate resumes to assist with other coordinators overflow
• Complete ad-hoc projects, as assigned
• Bachelor’s degree from an accredited college/university or equivalent work experience
• 0-2 years experience in a corporate environment
• Strong ability to handle confidential information with discretion and maturity
• Strong organizational skills, detail-oriented, and ability to prioritize workload independently
• Ability to multi-task and work in a fast-paced, energetic environment
• Maintains a high degree of professionalism – ability to interface with all levels of the company
• Possesses a proactive approach to accomplishing work, has immaculate follow up, and demonstrates the flexibility to meet business needs with a focus on achieving results
• Excellent technology skills, specifically Microsoft Word, Excel, and Outlook
• Strong interpersonal skills and ability to network with various departmental personnel and outside parties
• Possess excellent written and verbal communication skills