This position will be responsible for day-to-day accounting and finance duties including but not limited to month end closing, financial reporting, global consolidation, financial analysis, and AR/AP functions.
•Oversee daily accounting activities, journal entries, accruals and month end closing
•Maintain and update chart of accounts and general ledger structure
•Establish and enforce proper accounting policies and procedures
•Perform account analysis and reconciliations, and review cost center expenses
•Manage capital expenditure and fixed assets
•Monitor cash flow, borrowings under company’s credit facilities, wire transfers and FX activities
•Monitor and analyze monthly operating results against budget
•Oversee filing of monthly sales & use tax, property tax and other tax requirements
•Maintain and set up adequate system of financial records and internal control policies
•Coordinate the annual audit with outside auditors
•Financial Reporting & Analysis
•Ensure financial statements are prepared in accordance with GAAP and policies
•Consolidate global financial results and monthly management reporting package
•Perform inventory, cash flow, FX and other ad hoc analysis
•Review financial results, identify variances and make recommendations
•Support quarterly forecast and annual budget process as required.
Required Knowledge, Skills and Abilities:
•Accounting/ Finance degree
•CPA or MBA is desirable
•Minimum 15+ years similar experience with mid to large size, multi site, manufacturing companies
•Strong knowledge of financial modules of SAP and Excel. BPC is highly recommended.
•Must be very thorough and highly accurate, detailed and well organized
•Sense of urgency, meet deadlines, results oriented
•Must be hands-on
•Excellent analytical skills and knowledge of GAAP
•Strong knowledge of automated financial and accounting reporting systems
•knowledge of sales & use tax regulations along with other compliance areas
•Good communications skills and comfortable managing a large team
•Work in accordance with all company policies and procedures regarding employment, safety, quality, product safety and legality, security, and regulatory compliance as applicable.
Drive for results: Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently.
MUST HAVE COMMERCIAL REAL ESTATE experience (not shopping centers but commercial office buildings)
Must have the financial component and property management experience
This position offers you the opportunity to expand your skills and experience in digital facility property management with the largest wholesale data center provider in the world. As Senior Real Estate Manager, you will make an impact on virtually all aspects of the management of this assigned portfolio. You will leverage your in-depth experience to drive a variety of financial and operational responsibilities including financial reporting, budgeting, accruals, property inspections and customer ticket requests.
To be a good fit for this opportunity you will have:
A bachelor’s degree in business, real estate, or finance is preferred; or the equivalent combination of experience.
Seven to ten years of related experience in commercial property management and financial reporting. Experience in data center or other mission critical property management is strongly preferred.
A proven track record of providing superior customer service.
Solid understanding of financial terms and principles and the ability to analyze financial statements, including experience with financial reporting, accruals and budgeting.
Strong mental acuity.
Proficient computer skills, including MS Office Suite.
Familiarity with data center terminology or the ability to learn it quickly.
Familiarity and experience with Yardi or a similar property management software program.
The ability to express ideas clearly in written and verbal communications, including the capability to create complex financial and business related documents.
Experience working in a fast paced, high volume workplace and the ability to remain calm under high pressure.
Strong organizational skills and detail orientation.
Strong interpersonal skills, including the ability to interact effectively with demanding customers.
Self-starter mentality and the ability to work with minimal supervision.
A strong property / construction accounting background is preferred.
A valid driver’s license, clean driving record and reliable transportation.
The ability to travel to other locations throughout the region as needed.
More specifically, you will:
Oversee and be responsible for the planning, budgeting and control of operating and capital expenditures.
Manage the preparation of annual budgets, forecasts, monthly reports, and variance reports.
Supervise the accounts receivable and accounts payable process, including collection of rent, accruals, payment of expenses, common area maintenance estimates, tune-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
Oversee the compliance of all customer lease agreements to ensure all obligations of the Landlord and Customer are being met.
Respond to customer requests and needs and coordinate with the Property Management and Technical Operation Teams to solve the issues.
Maintain strong relationship with customers.
Oversee the selection and performance of vendor services, including preparation of request for proposals and service agreements; monitor vendor performance to ensure compliance and standards established in the service agreement are being met; supervise scheduling and facilitating maintenance with vendors and customers.
Perform property inspections on a regular basis; make recommendations to maintain/enhance the asset.
Maintain a strong relationship with the Asset Manager and Technical Operations Team for the portfolio to ensure that all corporate objectives are being met.
Supervise and manage team members to ensure exceptional performance is being achieved.
Set and attain performance goals.
Responsible for the development, coaching, and counseling of the team members.
ESSENTIAL JOB FUNCTIONS:
•Communicates with internal and external clients, principals and team.
•Answers phones, transfers calls, takes messages, establishes conference calls, and uses voicemail.
•Handles correspondence, written and electronic.
•Understands and utilizes word-processing functions for document preparation, such as typing, editing, formatting and proofreading.
•Maintains principals’ time in Carpe Diem.
•Reviews and processes administrative charges via BillBack.
•Utilizes iManage document management system effectively as a central repository for all matter related documents.
•Opens and distributes mail.
•Makes travel arrangements and completes travel & expense reports for reimbursement in Concur.
•Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food.
•Updates Secretarial Desk Notes, as needed.
•Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines.
•Practices and fosters an atmosphere of teamwork and cooperation.
•Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm
QUALIFICATIONS / KSAs:
•High School Diploma is required.
•College a plus.
•Knowledge of the Firm’s Policies and Procedures.
•Strong written and verbal communication skills.
•Strong interpersonal skills.
•Ability to prioritize and coordinate work to meet deadlines; manage workflow by leveraging Office Services and Global Word Processing.
•Ability to maintain confidential information.
•Ability to think critically and analytically in a pressured environment.
•Ability to work productively and cooperatively with other employees.
•Ability to constantly learn new skills as they become necessary.
•Equipment: computer, fax machines, duplicating machines, scanners.
•systems Required: iManage, MS Office, Elite, Legiant, Carpe Diem, and BillBack.
Additional Job Description
•This position operates in a professional office environment which is generally free of hazards and exposure to adverse environmental conditions.
•This position routinely operates standard office equipment such as computers, phones, photocopy machines, fax machines and filing cabinets, and requires frequent communication with the firm’s employees and partners as well as third parties.
•This position is mainly sedentary. Primary functions require sufficient physical ability and mobility to work in an office setting; to read, sit and type for sustained periods of time; to walk, stand, reach and bend; to open and close filing cabinets and access and retrieve materials in file rooms; to lift, carry and move files or other items of light to moderate weight; to operate equipment requiring repetitive hand movement and fine coordination; and to verbally communicate to exchange information.
1. General business administration
2. Communication and excel skills required
3. IT infrastructure experience preferred over financial sector experience
4. Experience in procurement services/ IT, contract management (buyer side)
5. Initial capacity of 20 hours per week for a period of 3 months. With potential extension and required
This position is open due to increase workload and needing additional team members.
Hiring Managers are looking for entry-level/junior candidates who have 0-2 years experience within a professional office environment.
Duties: interview scheduling, posting jobs within internal and external sites, escorting candidates to interview rooms, debriefing with the team by collecting interview feedback, acting as a main POC for Managers and/or candidates, maintaining data in ATS, ad-hoc projects as needed, handling on-boarding such as initiating background checks.
The Recruiting Associate role in Austin will have exposure to HR Orientation.*
Attention to detail
Eager to learn
Comfortable with work OT (this is not an 8-5pm role, will need to be flexible with work schedule)
This position is responsible for coordinating the logistics and execution of recruitment efforts. This position represents the front-line contact for all issues relating to recruiting. The recruiting coordinator will work closely with the recruiter, business line, and candidates to ensure the overall effort to attract the best candidates to our firm.Specific duties of the Recruiting Associate include:
• Schedule, coordinate, and facilitate in person, phone, and video conference interviews
• Post Jobs on internal and external job boards
• Arrange domestic and international travel for candidates
• Generate and draft offer letters
• Process all new hire paperwork, including background checks and references
• Develop relationships with hiring managers
• Partner with the recruiter to serve in recruiting efforts by creating a positive hiring experience for both candidates and hiring managers for all stages of recruiting from interview to onboarding
• May be requested to screen candidate resumes to assist with other coordinators overflow
• Complete ad-hoc projects, as assigned
• Bachelor’s degree from an accredited college/university or equivalent work experience
• 0-2 years experience in a corporate environment
• Strong ability to handle confidential information with discretion and maturity
• Strong organizational skills, detail-oriented, and ability to prioritize workload independently
• Ability to multi-task and work in a fast-paced, energetic environment
• Maintains a high degree of professionalism – ability to interface with all levels of the company
• Possesses a proactive approach to accomplishing work, has immaculate follow up, and demonstrates the flexibility to meet business needs with a focus on achieving results
• Excellent technology skills, specifically Microsoft Word, Excel, and Outlook
• Strong interpersonal skills and ability to network with various departmental personnel and outside parties
• Possess excellent written and verbal communication skills
The Internal Investment Consultant is responsible for making proactive outbound calls to financial advisors to share sales ideas, provide product information, and offer sales support. The Internal Investment Consultant also works closely with an external partner to support administrative needs and assist in the development and implementation of a business plan and sales strategy. Additional duties include responding to inbound product and sales calls, scheduling wholesaler visits, and following up with client requests in a timely manner.
•Provide product information and sales support to financial advisors
•Work closely with External Investment Consultants to set up sales meetings and offer overall support and follow up
•Partner with External Investment Consultant to develop sales ideas and strategies
•Promote investment products to the brokerage community
•Manage and build financial advisor relationships
•Proactively follow up with clients and prospective clients in a timely manner
•Maintain and manage CRM system
•Occasional travel with wholesaler
•Work closely with External Investment Consultant and members of Internal Sales.
•Series 7 and 66 licensed
•Excellent verbal and written communication skills
•Proficient in Microsoft Office Suite
•Must possess strong inter-personal and organizational skills
•Must demonstrate the ability to multi-task
•Must be able and willing to work in a team oriented environment
Logistics Coordinator will implement, execute and perform the contracts which are fixed by marketing managers. Logistics Coordinator will be responsible to charter vessels/barges/railcars/trucks and coordinate timing of delivery for customers. Logistics Coordinator will also be responsible for Internal Control Management in coordination with middle office and front office. Communication with both internal and external parties is necessary for smooth operation.
60% Logistics Operations Management
•Arrange logistics to perform the contracts with suppliers and customers. (hereafter customers) Logistics arrangements shall be punctual based on instruction from the front office and fulfill the requirements of customers. Close communication with customers and prompt reporting to the front office are required.
•Charter vessels, barges, railcars and trucks.
•Monitor and control inventory of railcars, trucks and storage tanks, which are used for distribution business.
•Work closely with third parties associated with logistics including customers, surveyors, freight forwarders, terminals and other logistics companies.
30% Internal Control Management
•To assist with the monthly and quarterly closing including schedule control of closing operations.
•reviews credit line for each customer which includes risk & return evaluations, setting up internal credit line, controlling over-due with each customers.
•To comply with compliance and/or regulations relating to BIP products operations such as but not limited to internal rules and external rules such as HAZMAT, CDR, GHG reporting, necessary certification etc.
•Assist with Mikoshi operation including but not limited to its cost/profit control.
10% Conduct business at all times in ways that demonstrate a commitment to the highest ethical and compliance standards.
•Min. 3- 5 years’ logistics by rail, truck, barge, ocean going vessel experience in petrochemical.
•Computer skills including Excel, Word, PowerPoint, and other Microsoft applications.
•Communication skills to interact effectively with counterparts internally and externally.
•Basic knowledge of the commodity chemical industry, distribution and logistics of commodities.
•Basic knowledge of financials for credit line control and evaluation.
Experience with SAP
Relevant Experience and Education/ Training
Licenses or certifications required, if any:
Legal Graphic Consultant
We are seeking an experienced professional to work in our growing Philadelphia office. You will have the opportunity to
work hand‐in‐hand with the top attorneys, law firms, and corporations in the country to create visually compelling
demonstrative evidence for use in a legal setting. Candidates will need to have experience in both conceptualization
and production of graphics, and will have the ability to manage multiple projects simultaneously in fast paced and
deadline driven environment. Candidates should be comfortable working both as members of our larger consulting
team and autonomously on projects as needed. This is a client facing position and the ideal candidate must have
excellent written and verbal communication skills, a professional appearance, and experience with attending meetings
and communicating with clients.
•Plan and produce demonstrative evidence concepts for use at trials and arbitrations using a variety of design and presentation software.
•Attend client meetings, review legal briefs, and draft graphic recommendations concepts and estimates for clients.
•Serve as the client facing lead on assigned graphics projects handling client communication, budget/time tracking, and
•Production oversight including art direction, project management, and quality control.
•Travel as needed to cover client meetings, research projects, and trials.
•Work in conjunction with internal sales team to develop graphic leads.
•Produce and design marketing collateral and pitch presentations in accordance with corporate branding guidelines as needed.
•Serve as a brand ambassador and represent Magna Legal Services as needed at marketing functions and conferences.
•Maintain relationships with external vendors and contractors as needed.
•Monitor design trends and emerging technologies which can be implemented into your work.
•Advanced knowledge of design software including the Adobe Master Suite (Expert level ‐ Photoshop, Illustrator,
•InDesign required) and Microsoft Office with a specific focus on advanced production in PowerPoint including implementation of animations and external media.
•Knowledge of After Effects, Video Editing Software or 3D programs a plus
•5+ years of experience working on graphics projects in a corporate environment with history of increased responsibility
–legal experience and familiarity with legal concepts and terminology a plus.
•Undergraduate degree in Graphic Design, communications or related field ‐ Master’s degree in a related field not required, but preferred.
•Possess the ability to quickly understand, digest, and repackage complex concepts from varied subject areas into easily understood visuals.
•Excellent written and verbal communication skills required along with the ability to proof graphics for accuracy and quality.
•Ability to travel as needed and cover extended hours/weekends as needed to meet deadlines.
Contract Recruiter responsible for full project life cycle recruiting efforts across front and back end
positions to include client and non-client facing positions. Asset management experience needed.
Source and screen candidates, communicate with hiring managers regarding role requirements.
Review code test results, prepare candidate feedback packets, monitor onsite interviews, conduct meetings to discuss
interview feedback and negotiate offers.
Track weekly and quarterly metrics, ensure data quality and participate in weekly search updates.
Ability to determine requisition requirements and skills associated with the positions.
Knowledge of EEOC and applicable labor laws.
Sourcing experience required; ability to construct Boolean search queries.
Ability to quickly learn applicant tracking systems and navigate recruiting tools such as LinkedIn search.
5+ years of Recruiting experience primarily recruiting for financial focused roles.
Knowledge of the Newport Beach/New York market is an advantage.
Strong written and verbal communication.
Bachelor’s degree, or equivalent experience.
•Over 10 years of relevant experience in the financial accounting field
•Competence in applying, researching and documenting adherence to international financial reporting standards (IFRS) and generally accepted accounting principles (US GAAP)
•Proficient in Microsoft Office with advanced Excel skills
•Experience with major Enterprise resource planning (ERP) system
•Ability to prioritize and complete assignments accurately and in a timely manner
•Ability to work effectively within a team
•Solid organizational skills, attention to detail and accuracy
•Excellent verbal and written communication and interpersonal skills
•Experience in a large public accounting firm
•Experience with SAP
•Relevant Experience and Education/ Training
•Bachelor’s degree in Accounting or related field is required.
•Licenses or certifications required, if any
25% Maintain accurate and complete accounting records for the assigned Business Units in compliance with accepted policies and procedures.
25% Execute accurate and timely monthly, quarterly and year end close activities for the assigned Business Units.
25% Serve as a primary contact for the responsible Business Units and provide consultation, facilitation and support on accounting, financial statement audit and internal control matters
25% Plan and supervise the work of junior accountants, provide coaching & guidance and review their performance.